SaaS Procurement Software Features to Look for in 2025

SaaS has become one of the fastest-growing areas of business spend. Yet with many tools entering the stack, it’s easy for costs to spiral and risks to increase without proper oversight.

The right procurement software helps you gain control, reduce waste, and make confident decisions. If you want to know which features stand out in 2025, keep reading and discover the essentials that could reshape the way you manage spend.

AI-Powered Insights

Procurement in 2025 is smarter thanks to AI. Software now analyses spend data to forecast renewals, flag unusual activity, and highlight areas for savings. By using data rather than guesswork, you can enter negotiations with a clear advantage. This also helps reduce risks from unapproved tools that could quietly drive up costs.

Centralised Visibility

One of the biggest challenges for businesses is keeping track of how many tools they’re paying for. Procurement platforms now provide a single view of contracts, renewals, and usage across departments, giving finance teams clarity that was often missing.

Using a platform like Vertice helps turn that visibility into accountability, making it easier to cut waste, consolidate suppliers, and take greater control of spend.

Automated Renewal Management

Missed renewal dates are a common cause of overspending. Procurement software now provides automated alerts and renewal tracking so that you can decide whether to cancel, renegotiate, or renew.

Having these alerts ensures that you never pay for tools you no longer use. It also gives your teams time to prepare before contracts roll over, so that you’re not locked into unfavourable terms.

Intelligent Approval Workflows

Intelligent approval workflows keep purchasing under control without slowing down operations. Rather than letting employees bypass oversight by buying tools directly, requests are automatically routed to the right approver based on pre-set thresholds.

High-value contracts can be reviewed by finance or procurement teams, while lower-cost purchases move quickly without unnecessary delays. This approach gives your business the balance it needs, which is maintaining strong financial discipline while ensuring employees still gain timely access to essential software.

Usage and Cost Optimisation

Many businesses buy more licences than they use. Procurement platforms now track usage at the licence level, giving you insight into what’s under-utilised. If a tool isn’t being used to its full potential, you can scale it down or remove it entirely. Combined with benchmarking data, this means you’ll always know whether you’re paying a fair market rate.

Security and Compliance Checks

Every SaaS tool introduced into your stack carries some risk. Procurement platforms now integrate vendor security data and compliance checks directly into the purchase process.

This helps you verify whether suppliers meet standards such as GDPR or SOC2. By catching issues early, you can avoid introducing tools that compromise your organisation’s compliance and security posture.

Final Word

By focusing on features like AI insights, centralised visibility, automated renewals, approval workflows, cost optimisation, and compliance checks, you’ll be better placed to control spend and reduce risk.

These capabilities turn procurement into a proactive process rather than a reactive one. With the right platform, you can ensure that your SaaS investments deliver value while keeping financial discipline at the centre of decision-making.