Seven power user tricks for Microsoft Word, which everyone should know
For many of us, Microsoft Word is a daily companion, many use the word processing in its simplest form and without adapting the program great. But with a few simple tips and tricks, Word can be used much more effectively.
We present the best tricks here and they should also know Word professionals. Because as simple as Word can use, the text processing program of the Redmonder Group, which has been around for more than 40 years now, is so deep. The following tips and tricks are not only extremely practical for occasional users, one or the other should also be new for advanced office users. Table of contents:
1. Toolbar for quick access
Most know and use the ribbon interface on the top of office applications, there you will find pretty much everything you need for daily use in terms of presentation, correction, etc. But as extensive as this element is, it can also be associated with some click if you have to jump between different areas. But with the help of the toolbar for quick access, the most important and most used functions can be reached particularly quickly. By default, functions such as saving, canceling and repeating are pinned there, but you can choose a whole series of commands freely. This includes paragraph settings, insertion, transmission format, editor, shapes and much more.
It can also be set quite easily:
- Click on the file and select “Options” at the bottom left
- Click in the rising window “Toolbar for quick access”
- The commands available in the left column can be found, and the already pinned can be placed on the right. You can then move the respective points between the two windows via mark and “add” or “remove”.
- The changes can then be confirmed by OK at the bottom right, you can also reset them via a button.
2. Add your own auto-correction link
The auto-correction function can sometimes be annoyed, but if you use it correctly or adapt to your own wishes, it can be a particularly helpful tool. Above all, this includes adapting with individual corrections or abbreviations. This is especially practical if you always write longer words or names and cannot shorten it or want to enter. For example, if you (for whatever reason) often have to write DONAUDARDRIFFRACHRAFFECIAL, you can significantly shorten this tip work thanks to the auto -correction and, for example, pretend “DDSG” or shorter than to be corrected. In practice, this means that Word “DDSG” automatically changes to “Danube Steam Shipping Society”.
And so it works:
- First you choose the file and options
- In the left column you choose “document test”
- At the top right is a button for “auto-correction options”, this is to be clicked
- A new window opens, in the middle there is a standard activated field for “replace during the input”
- There is then a field in which you can specify a term or an abbreviation to replace it, on the right it is then to be entered that one would like to have as a result
- By clicking OK, the change is active
3. Translate texts directly in Microsoft Word
Automatic translations are getting better and are now delivering accurate results, at least in the widespread languages. Such tools can be easily used on the web, but Word also has built -in functionality with which you can quickly and easily translate sentences or entire passages in everyday office life.
- To do this, you first have to select the “Check” rider
- Then you should mark the text to be translated
- With the cursor you click on the “language” in the middle
- Thereupon a submenu opens in which one should click on “Translation”
- Another menu opens in which you can “translate selection” or “translate document”
- Thereupon a window opens on the right, in which the starting language and the translation are below, the languages can also be adapted there
Incidentally, the best tool of this kind is also working almost identically: Deep. This can be used by an add-in for Word. You have to be installed manually via the add-in button, but you can use even more conveniently than the Microsoft’s own tool for translation (after you have registered). Here, too, the results are displayed on the right.
4. Copy and insert several text passages
If you want to process a longer text and copy or cut out several words, quotes and paragraphs, you usually have to jump back and forth between two documents. You use the key combination Ctrl+C or Ctrl+X to copy or cut out, after which the text must be inserted again and again using Ctrl+V. But that is also faster and more effective, namely the command called the Spike.
This allows you to cut out everything you can copy into the Windows intermediate shelf, e.g. B. text, tables or pictures, several times in a row. All you have to do is mark the desired text and cut it out by Ctrl+F3 (several times) – if you just want to copy it, you have to undo the changes in the starting document with Ctrl -Z – but the clipboard is not affected. The copied elements can then be copied to a new document at once, namely by Ctrl+Shift+F3.
5. Compare two Word documents
In everyday work and leisure, it always happens that two versions of the same Word file have to be compared to see whether and what has been changed.
- It is best to open a new or empty Word document
- Then you should select the “check” rider
- In the middle of the right is the “Compare” button and a submenu, there is also “compare”
- A window opens in which you should select the original document and the revised document.
- Then the two Word documents are displayed side by side in a view
6. Save text written with the Card key button
It has already happened to all of us that we unintentionally activated the Aka Caps Lock button and have not noticed that we write a longer text entirely in capital letters. This is annoying and also a time -eating, because most delete the text and then type everything new. But this is not necessary: because you can also mark the written and transform them completely into small letters via Shift+F3. If you press Shift+F3 again, all the initial letters are made up. Although this is not completely optimal in terms of German spelling, but at best it saves a lot of work.
7. Protect a document
Again and again you have to protect a document from further processing and/or also prevent unauthorized transfer or copying. This is possible in different ways: using “protecting document” or a inserted watermark.
The former is reached relatively easily, namely via “file” and “information” on the left. There you will find several options for the corresponding button, including “encrypt with password” and “restrict processing”.
The watermark, on the other hand, can be found in the “Design” tab. The “watermark” button is placed there on the right side of the Ribbon interface. A selection then opens with given backgrounds, at the bottom of the window you will find the option of uploading a custom watermark layout and using it after formatting. If you know more power user tricks, please write them in the comments, so other users can benefit!
Digital marketing enthusiast and industry professional in Digital technologies, Technology News, Mobile phones, software, gadgets with vast experience in the tech industry, I have a keen interest in technology, News breaking.
