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10 Things about instant messaging you may not have known

Once thought to be a personal communication tool, organizations have recently begun to embrace the idea of using instant messaging features for business purposes. Instant messaging platform is used for file sharing, updates, streamlined communication, and quick responses. Employees in a company or organization can use the tool to communicate, meet demands, and achieve their goals. Collaboration and communication are important for fostering a positive work environment and culture. Team members can communicate in a variety of ways, and today’s modern professional does not want to be inundated with emails.

Emails require a title and lengthy paragraphs, making them ineffective for quick back-and-forth conversations. Instant messaging apps make it easier to communicate in the workplace. Continue reading to learn about the ten unknown benefits of implementing an instant messaging app. 

1. Real-time communication 

People do not always check their email on a regular basis. An email chain can become lengthy and difficult to follow. Instant messaging, similar to chat rooms, is a great way to share information in direct messages and group chats. Team members can exchange short snippets of information without clogging their inboxes. 

Many organizations use video conferencing to connect remote teams, but video calls can be just as time-consuming as phone conferences. Instant messaging makes things easier by allowing for quick, bite-sized communication. 

2. Task management features 

An instant messaging app should offer more than just text messaging. They can track progress on one-time tasks, create a recurring to-do list, and track progress on long-term goals. Team members can create task lists, assign action items to coworkers, and tag them for immediate notification, making it simple to track the overall progress of any project. 

Many business apps include email integration, allowing team leaders to receive automatic notifications about project progress at predefined intervals. 

3. Eliminate unproductive meeting time 

Team messaging apps with real-time communication features allow coworkers to stay on track without having to schedule pointless meetings that waste productive time. Rather than calling a team meeting to address a question or issue, team leaders can simply ask questions in team chat streams and get the answers they need without taking up an hour or more of everyone’s time. 

Every year, the popularity of a remote workforce grows, and smart business professionals use collaboration tools to stay connected and save time no matter where they are.   

4. Increased productivity 

Instant messaging apps are commonplace in today’s digital world. Everyone has a variety of apps on their phone, and each notification can be another thing to deal with. 

Many social media apps, for example, are distracting and impair work productivity. Streamlining project processes and communication in an instant messaging app, on the other hand, can boost productivity and time management. 

5. File storage and sharing 

The best instant messaging apps allow you to share project-related files, store them in the cloud, and search for them within the app. Do not be concerned about whether the right person has access to a file they require. They can look for it in any chat stream to which they have access. 

6. Mobile apps 

While mobile devices can access email, email clients are best suited for desktop use. Team chat apps allow you to easily access important information from your iOS device, Android phone, Mac, or PC. Instant messaging apps are also useful for people who frequently travel for work. They can easily communicate through chat conversations and access the information they require directly from their mobile devices. 

7. Automatic reporting features 

Employees that are fully aware of their history and performance in relation to organizational goals have the correct perceptions and insights into how to achieve those goals. The best instant messaging platform can automatically track individual and team performance and generate the necessary numbers and reports, allowing leaders to make sound business decisions at any time and from any location. 

Intuitive team collaboration applications allow team members to customize the types of reports they receive and the frequency with which they receive them. Leaders can automatically receive emails outlining progress toward individual team members’ tasks and departmental goals, increasing employee engagement through transparent access to progress. 

Who wants to sift through piles of disorganized data to find the reports they require? Whether you are reporting to executives or board members, the best team collaboration software gives you instant, clear, visual reports on your most important goals that anyone can understand. 

8. Easier project management 

The best team collaboration app has features that make project management easier. Team members can make to-do lists and communicate with coworkers about the status and needs of projects. Your teams can use a good instant messaging app to streamline business processes and make collaboration easier. There is no need for constant meetings when you can ask questions and get the answers you need with a few mouse clicks. 

9. Employee engagement 

Instant messaging is not as boring as email communications. Workstreams do not have to be strictly business-related. Create a chat stream where coworkers can share personal information or exciting family news. Have you ever been irritated by an email thread about a coworker’s new baby or marriage? Create a chat stream in your instant messaging app for the sole purpose of sharing personal news that team members can access whenever they want. 

10. Performance tracking 

A good instant messaging app does more than just provide business chat by integrating a layer of performance management tracking in one place. Clariti is a team collaboration software that elevates instant messaging features based on subject chats. This app allows team members to create tasks and goals, assign them to team members, communicate and collaborate, and track progress toward goals in a single transparent setting, increasing accountability with broad participation. 

  • Clariti also provides file sharing and storage, allowing you to access the most important company information anytime.  Five reasons to choose Clariti for instant messaging
    • Clariti lets you chat from virtually any mode of communication, including a group chat, an email, a cloud document, and so on. As a result, there’s no need to worry about losing context when referring to those items in a chat. 
    • Clariti allows teams to not only chat but also work naturally with all other forms of communication. Clariti supports information exchange via email, chat, and shared documents, among other methods.
  • Final thought A good instant messaging app should be simple to use and allow users to communicate with one another quickly and easily. A good instant messaging app should also be secure, so users can feel confident that their conversations are private. It should be available on a variety of platforms, allowing users to access it from anywhere. By meeting these criteria, an instant messaging app can provide users with a pleasurable and convenient experience. 

Clariti is simple to use and requires no training. Clariti is extremely convenient for businesses to own and use. Clariti is a unified business collaboration and communication tool that supports direct and group chat, as well as email, shared documents, voice calls, and to-do lists. Why settle for a chat-only app when Clariti can do so much more? 

Best of all, Clariti is the free team collaboration software that you can use right away to boost productivity and collaboration. Sign up now to reap the benefits of Clariti software for your entire organization.

Ron Harold

It has been a long time since I joined Research Snipers. Though I have been working as a part-time tech-news writer, it feels good to be part of the team. Besides that, I am building a finance-based blog, working as a freelance content writer/blogger, and a video editor.

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